Document accessibility from intake to acceptance
PDF/UA remediation, accessible forms and a batch process with traceable files, measured effort and human review.
Newton & Carter. Published November 7, 2026; updated November 9, 2026. Version 1.1.
Inventory and classify the backlog
Record each original file hash, page count, source format, scan quality, tables, figures, form fields, language and owner. Group recurring templates and separate high-risk files before estimating capacity.
Prove a representative batch
Select samples across the risk groups. Record actual handling time, OCR/tagging effort, validator results, manual review and rework. Use that measured batch to scope volume, staffing and schedule; a small example does not establish production throughput.
Repair the source and preserve the evidence
Prefer the editable source when available. Repair reading order, headings, lists, tables, alternatives, links and form labels. Preserve original and repaired hashes with the validator/version, unresolved findings and review record.
Convert the task into an accessible webform
Map PDF fields to labelled controls, conditional steps, instructions, validation and confirmation. Scope uploads, routing, e-signature, data retention and access controls with the buyer. Test keyboard and assistive-technology use across the complete process.
Accept the document and operating workflow
Machine checks and human acceptance have separate records. Current public one-sheets, the field guide and repaired agenda demonstrate document work; production volume and client outcomes require their own evidence.
Current capability PDF ↗ · Field guide PDF ↗ · Repaired agenda example ↗
Inspect the current PDF machine-validation record ↗
Download the blank document batch ledger ↗
These public files demonstrate current document work. A production-volume commitment follows representative-batch measurement, agreed capacity and human acceptance.
References for the work
Use these published resources when defining the requirements for your project.
- Section508.gov: create accessible PDFs ↗
Consult federal PDF authoring, testing and remediation guides, including the testing checklist.
Synthetic research sample / Version 1.0
Research and service-design plan
- Question
- Can a first-time resident identify and begin the correct service?
- Scenario
- Fictional service directory
Put the plan to work
Inspect the versioned source and discuss the structure of your engagement.
Inspect the related versioned sample ↗These are planning practices, not a universal scope, legal interpretation or delivery guarantee. Agree the criteria that apply to your project.
Bring your project brief ↗